1. Who We Are

African Energy Research (AER) operates this website at www.africanenergyresearch.org. References in this policy to "AER", "we", "us" or "our" are references to the AER coordination team operating this website.

2. What Personal Data We Collect

We collect personal data only when it is voluntarily submitted to us through forms on this website. The data we collect includes:

  • Name and email address (all forms)
  • Country of residence or work
  • Professional background and skills (volunteer, membership and funding applications)
  • Research proposals and supporting details (funding applications)
  • Messages and enquiries submitted via the contact form

We do not collect browsing data, cookies, or tracking information beyond what is inherent in standard web server logs (which record IP addresses and pages accessed). We do not use analytics platforms or advertising trackers.

3. How We Use Your Data

Data submitted through forms is used exclusively for the purpose stated on the form — to process volunteer applications, review funding requests, respond to enquiries, and administer membership. We do not use your data for marketing, and we do not sell, rent or trade your personal data to any third party.

4. Data Storage and Security

Form submissions are stored in a secured database on our hosting infrastructure. Access is restricted to authorised AER coordination team members. Email communications may also store copies of submissions in our email system. We take reasonable technical precautions but cannot guarantee absolute security of data transmitted over the internet.

5. Data Retention

We retain form submission data for as long as is necessary to process and respond to the relevant application or enquiry, and thereafter as long as reasonably required for administrative purposes. If you wish to have your data deleted, contact us at info@africanenergyresearch.org.

6. Your Rights

You have the right to access the personal data we hold about you, to request corrections, and to request deletion. To exercise these rights, contact us at the address below. We will respond within 30 days.

7. Third-Party Links

This website may contain links to third-party websites or documents. We are not responsible for the privacy practices of those sites. We encourage you to review their policies when you visit them.

8. Changes to This Policy

We may update this Privacy Policy from time to time. The effective date at the top of this page will be updated accordingly. Continued use of the website after changes constitutes acceptance of the revised policy.

9. Contact

For privacy-related enquiries, contact us at info@africanenergyresearch.org or use the contact form on this website.